Time Tracker

Overview

The Time Tracker lives in the header: one button opens the tracking cockpit from anywhere in the app. Run timers for several projects, adjust them while they run, and save them into time entries — with the built-in Pomodoro technique when you want structured focus.

Global Access

Time tracking is always at your fingertips:

• Header button - Open the cockpit from any page; the button indicates when timers are running
• Quick start - Pick a project and start quickly, with favorites always close at hand
• Floating cockpit - Undock the cockpit into a movable mini window or compact pill
• Status at a glance - See running timers, projects, and elapsed time without leaving your current page

Multiple Timers

Track time for multiple projects simultaneously:

• Run multiple timers at the same time for different projects (up to 10)
• Only one timer can run per project
• Switch between timers without stopping them
• See all active timers in the sidebar
• Drag and drop to reorder timers

Project Association

Link your time tracking to work projects:

• Associate each timer with a specific work project
• Add descriptions to provide additional context for the work
• Choose projects from your existing work structure

Timer Management

Full control over your running timers:

• Start - Start: begin tracking for a project
• Adjust - Adjust: correct the tracked time or rounding on the running timer — for example after a forgotten break
• Save - Save: converts the timer into a time entry on its project (rounding is applied) and removes the timer
• Discard - Discard: delete a timer without creating an entry

Auto-conversion to Time Entries

Seamless integration with the Work module:

• When you save a timer, rounding is applied, a time entry is created, and the timer is removed
• The entry is linked to the project you were tracking
• Description is carried over from the timer
• Edit the resulting time entry in the Work module if needed

The Pomodoro technique divides your work into focused intervals ("Pomodoros") with regular breaks. This helps maintain concentration and avoid burnout.

• Work Phase - Default 25 minutes of focused work
• Short Break - 5 minutes rest between work phases
• Long Break - 15-30 minutes after 4 completed Pomodoros

• Auto-Advance - Automatically switch to next phase
• Session Tracking - See how many Pomodoros you've completed
• Notifications - Sound and browser notifications at phase end

When to Use Pomodoro?

• Complex tasks requiring deep concentration
• When you're prone to procrastination
• For long work sessions to avoid burnout
• For new or challenging projects

Pomodoro Settings

Customize the Pomodoro technique to your work style:

• Work Duration - Set the length of work phases (default: 25 min)
• Short Break - Duration of short breaks (default: 5 min)
• Long Break - Duration of long break (default: 15 min)
• Sessions Until Long Break - Number of Pomodoros before long break (default: 4)
• Auto-Start Breaks - Break starts automatically after work phase
• Auto-Start Work - Work phase starts automatically after break

Why Time Tracking Matters

Effective time tracking helps you understand where your time goes, identify productivity patterns, and make data-driven decisions about how to spend your time. Follow these best practices to get the most value from your time tracking.

1. Start Immediately

The best time to start a timer is the moment you begin working:

• Don't wait until you're "really" started - click start as soon as you open your tools
• Use the tracking cockpit in the header for quick access from anywhere
• Starting immediately prevents forgetting and improves accuracy

2. Use Descriptive Labels

Good descriptions make your time entries valuable for later review:

• Be specific: "Implement user authentication" instead of "coding"
• Include context: "Client call - requirements discussion"
• Use consistent naming for similar tasks
• Add descriptions while the work is fresh in your mind

3. Handle Interruptions Properly

Interruptions happen. Here's how to handle them:

• Short breaks (under 5 min) - Keep the timer running — coffee, quick chat
• Longer breaks - Let it run and adjust the tracked time on the timer before saving
• Task switches - Save the timer and start a new one for the next project

• Don't track lunch, long personal calls, or extended breaks

4. Review and Adjust

Don't just track - use your data:

• Review your time entries daily to catch any errors or forgotten timers
• Analyze weekly patterns to identify productivity peaks and valleys
• Adjust your schedule based on what the data tells you
• Use the Analysis tab in the Work module to spot trends

5. Don't Overthink It

Perfect is the enemy of good:

• Aim for 90% accuracy, not 100% - close enough is fine
• Don't spend too much time editing and adjusting entries
• The goal is insight, not perfection
• If you forget a timer, add a manual entry with your best estimate

Common Mistakes to Avoid

• Forgetting to save timers: review running timers at the end of the day
• Too many concurrent timers: Stick to 1-2 active timers max
• Vague descriptions: Future you won't remember what "work stuff" meant
• Not tracking small tasks: They add up! Track even 15-minute tasks
• Tracking breaks as work: Be honest about actual work time

Advanced Tips

• Time blocking: Create calendar appointments for planned work, then track actual time
• Pomodoro technique: Use the built-in Pomodoro mode for focused work sessions
• Batch similar tasks: Group similar work together for better focus and easier tracking
• Weekly reviews: Set aside 30 minutes each week to review and analyze your time data

Tips & Best Practices

• Start a timer as soon as you begin working on a task
• Use Pomodoro mode for tasks requiring deep concentration
• Add meaningful descriptions to help you remember later
• Adjust the tracked time on the timer after interruptions instead of guessing later
• Respect the breaks in Pomodoro mode - they're important for sustainable productivity